The #1 rule for Getting Things Done

David Allen delivers inspirational training session


When are you more likely to remember that your torch needs new batteries?

a) The exact moment you are passing a shop that sells batteries

b) During a power cut

On Friday, we were privileged to welcome David Allen, author of Getting Things Done and all-round productivity guru, to Beans HQ where he delivered an inspiring training session on the art of stress-free productivity and the tools and processes we can all adopt to keep us organised.

The above example about torch batteries highlights that our brains make us remember stuff at a time when we can’t do anything about it and this is often a source of frustration.

It may sound obvious, but David opened with a very valid point: human beings aren’t born organised. We don’t fly out of the womb with a fully formed system of how to process our work and life flow. It is a set of learned behaviours and about adopting a system that works.

It’s no exaggeration when I say every single one of us at The Beans Group will be implementing David’s methodology both at work and in our personal lives. We will be improving our systems, optimising our productivity and creativity and generally feeling more in control of everything that is on our to-do list.

Some of our favourite takeaways from the day include:

It’s possible for a person to have an overwhelming number of things to do and still function productively with a clear head and a positive sense of relaxed control.

Your head is for having ideas, not holding them. Get everything out of your head!

When setting up a workflow system, make it a game you can win.

Define what being ‘done’ looks like.

Not all ‘work’ is the same. There are distinct phases: collect, process, organise, do and review.

Focus on the next action. Projects can be complex, but what is the very next step that needs accomplishing to move things forward?

Here at The Beans Group our company values include delivering results that wow, creating fun and not forgetting to put the cherry on the cake and there is no doubt that Getting Things Done will help us achieve even more amazing things in 2014 and beyond. We look forward to the next steps, being more organised and efficient and certainly going about our work with more peace of mind!

David has worked with a huge range of people, from CEOs of Fortune 500 companies to Avril Lavigne’s guitarist, so a huge thank you to David for taking the time to travel to the UK and delivering an inspiring session.

You can find out more about David and Getting Things Done at his website: and his book is available to buy on Amazon.

Want to get involved? We’ve got a number of opportunities to join our growing team in our fantastic new offices in Kentish Town. Check out our jobs board for details.